The Rosenberg Foundation is seeking a highly organized and detail oriented Administrative Coordinator to support Foundation Staff with a variety of administrative functions and office management.

HOURS: Part-time 20 to 24 hours per week
LOCATION: 131 Steuart Street, San Francisco, CA (Hybrid)

PRIMARY RESPONSIBILITIES
Administrative Support – on-site and virtual

• Assist President with scheduling, coordinating meetings, and convenings
• Assist all levels of staff as needed.
  o General administrative tasks, scheduling meetings, disseminating materials, and
  special projects as needed
  o Assist with travel arrangements and reimbursements for program staff and fellows as
  needed
  o Assist with accounts payable and human resources as needed
  o Employee timesheet and credit card receipt administration
  o Primary contact for shared calendar
• Schedule and coordinate staff meetings
• Host conference room meetings for community partners and Board as needed.
• Support special events and periodic large convenings of philanthropic partners and grantees
  (local or state travel maybe required)
• Managing phone and email traffic
  Office Management – on-site
• Maintaining the office and equipment
• Sort mail and distribute to staff electronically weekly
• Liaison between building management and staff and outside vendors
• Inventory/ordering office equipment and supplies
• Manage onsite and offsite files
  Technology Coordination – on-site and virtual
• Manage Video for meetings and convenings
• Primary contact for phone system, technology and website consultants
• Computer troubleshooting for staff as needed
• Maintaining and archiving shared electronic files
• Management of shared contacts database
  Professional Development/Community Engagement
• Attend trainings for professional growth

DESIRED SKILLS

• Minimum 3 or more years of experience with administrative assistance and/or office
  management
• Excellent organizational skills and attention to detail
• Strong interpersonal skills, verbal and written
• Self-starter, resourceful, able to work independently and prioritize assignments with minimal
  supervision
• Event coordination experience
• Good experience with Microsoft Outlook, Word, Excel, Adobe Acrobat, Box and GoogleDrive
• Ability to work well with all levels of internal management and staff and outside clients and
  vendors
• Familiarity with non-profit or philanthropic foundation

SALARY: $40 to $50 per hour DOE. Non-Exempt Position Part-Time (20 to 24 hours/week). Full benefits included.
TO APPLY: Please submit resume and cover letter to: Lisa Kawahara at Lisa@rosenfound.org
DEADLINE: February 7 or until filled.

The Rosenberg Foundation is an equal opportunity employer and encourages people of color, people with disabilities, formerly incarcerated people, LGBTQ+/gender nonconforming people and all others with diverse backgrounds to apply. For more information about the Foundation, please visit: www.rosenbergfound.org.